Hawaii Payroll Services

Hawaii payroll services
Full Service Payroll for Hawaii

Worry Less About Payroll, We Got You!

Processing payroll for your employees is time-consuming and takes away from other critical priorities. Why not turn that responsibility over to the top provider for Hawaii payroll services? When payday rolls around, submit your team's hours and count on ProService Hawaii for the rest! We'll process your payroll with meticulous attention to detail, and even manage and file your payroll taxes.

Our Hawaii payroll services are ideal for anyone who wants to scale back their administrative responsibilities and focus on other critical priorities. Whether you're a mom-and-pop that needs a simple and dependable system, or a larger organization that needs to pay employees in Honolulu, Kahului, or mainland workers, we got you covered! So, stop searching for “payroll services near me” and start talking story with ProService.

Payroll Services Include:

Direct Deposit & Mailed Checks

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Payroll Taxes

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Time & Attendance Tools

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Deduction & Garnishment Admin

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Standard & Custom Reports

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Payroll Record Keeping

“I tried at least two or three other companies for payroll services before joining ProService Hawaii. All those experiences were less than stellar. Finally, a payroll service provider that does what I need and does it right! ProService Hawaii has made my payroll experience a lot easier! “

Kathryn Mashima, President, Mashima Electric, LLC 

Pay Employees Easily Without the Work

Free up your time by letting us process your payroll. With ProService, you can reduce your payroll process to three simple steps. Step 1: Submit your team's timesheets. Step 2: Review the detailed payroll preview we prepare for you. Step 3: Approve it, and your team's pay is on the way! Easy, right? And if you use our online time-tracking tools, your team's hours automatically get sent to us. With a built-in audit process, our payroll specialists are your extra eyes to ensure you're paying employees accurately, on time, and according to the laws.

We can help you:

    • Pay full-time and part-time W-2 employees
    • Make payments in Hawaii and all 50 states
    • Track holiday and sick pay
    • Setup weekly, bi-weekly, or semi-monthly pay cycles
    • Handle wages, bonuses, commissions, tips, and more
    • Get gain visibility with detailed payroll reports 
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payroll hawaii services

Stay Compliant with Payroll & Tax Laws

Sit back and relax while our experts handle the nitty-gritty details of your payroll and tax administration. You submit your team’s timesheet data, and we’ll pick up the rest – everything from calculating and withholding the correct taxes from your employee's wages to filing them with the appropriate government agencies on your behalf. While other Hawaii payroll services may charge extra for this, it's all included with us. Plus, when changes in local or federal laws affect your business, like minimum wage increases, we're always one step ahead to ensure you're prepared and ready.

We can help you:

    • Manage withholding, deductions & garnishments
    • File and pay your payroll taxes (940/941 forms)
    • File your W-2s and W-4s
    • Run certified and union payroll reports for government work

“Making payroll was difficult during the economic downturn. But we had true partners in ProService Hawaii, and they worked with us, which helped keep us afloat. They are always invested in our long-term success.”

Gordon Dong, Owner, Club Rehab

A Partnership that's Beyond Payroll Services

When you choose a HI payroll service like ProService Hawaii, you  get a team of local payroll and HR experts at a fraction of the cost of a full-time hire.

With ProService, you get a team that:

Enjoy Bigger Returns with the Employee Retention Credit

In addition to Hawaii payroll management and HR (human resources) services, we help eligible businesses get more of their hard-earned money back from the IRS when they leverage our expertise on a little-known relief program called the Employee Retention Credit (ERC). Learn more about ERC.

By the Numbers:

  • 600+ clients have claimed ERC with our support
  • $101 million is expected from IRS refunds 
  • $53 million has been refunded to clients to date

“ProService Hawaii has been a great resource for obtaining ERC for our company, The Aloha Team. Although it took a while to come through, we were finally able to obtain the relief funds and are looking to provide pay increases for our employees, pay off the loans on our fleet and make upgrades to our offices that we have been holding off on. Without the updates from ProService on what is available to businesses, I don’t know if we would have heard of the ERC.”

Hawaii Payroll Service FAQ

Questions? We've Got Answers

When you outsource payroll, you can focus on what's important — running your business. At ProService, we help our clients save ~14 hours each week by taking payroll and other employment-related HR tasks off their plates, according to a 2021 client survey. 

By choosing to outsource payroll and HR, as an employer you'll find relief in not having to deal with the stress and liabilities of calculating the right amount of pay, depositing it correctly, or withholding the right amount of payroll taxes. When you outsource your payroll, you'll get access to trained experts who will take care of these things for you. They'll ensure that your employees receive their paychecks on time and even file your taxes for you, so you can rest easy knowing that everyone is paid fairly and responsibly.

ProService Hawaii works with Hawaii businesses of all shapes, sizes, and complexities. Whether you have one employee or several hundred, we can help you more easily pay your team. If you have mainland employees, we're the only local payroll and HR company that can help you pay them too! And if you need certified payroll reports for government work, we've got a simple and easy process for that as well. 

  • Payroll taxes (940/941 Forms) – We file your state and federal payroll taxes, including unemployment taxes (FUTA/SUTA) and your portion of Social Security and Medicare taxes (FICA). We also withhold and remit your employee's income taxes, plus their portion of FICA taxes.
  • W-2 Forms – We issue and file W-2 forms on your behalf. We also send W-2s to your employees annually ahead of tax season. 
  • Tip credits – We adjust your employee's wages to comply with the Fair Labor Standards Act minimum wage requirement.
  • New hire reporting – We report your new hires to the Hawaii Child Support Enforcement Agency within 20 days of their hire or rehire date to help you stay compliant.

ProService has many reports that can help you gain better visibility into your business and how you pay your people. We offer both standards and custom reporting in our payroll service for Hawaii employers. Here are just a few popular reports we offer:

    • General ledger reporting 
    • Job costing reporting 
    • Certified payroll reporting 
  • Digital paystubs – Employees can easily access their paystubs through our payroll platform. 
  • Digital W-2 forms – Employees can also access their digital W-2 forms through ProService's payroll platform, which they can quickly import into tax software like TurboTax. 
  • PTO, vacation, and sick leave – Employees can manage time-off requests online through our payroll platform. When their manager approves leave, they will automatically receive an email.

Whether you have additional questions or want to learn about our other services, our business advisors look forward to starting a conversation with you and learning more about your business and your unique needs. You can book a free payroll and HR consultation online. We look forward to speaking with you!