Hawaii Payroll Services

Hawaii payroll services
Full-Service Payroll for Hawaii

worry Less about payroll, We got You!

Processing payroll for your employees is time-consuming and takes away from other critical priorities. Why not turn that responsibility over to the top provider for Hawaii payroll services? When payday rolls around, submit your team's hours and count on ProService Hawaii for the rest! We'll process your payroll with meticulous attention to detail, and even manage and file your payroll taxes.

When you choose ProService Hawaii as your payroll provider, you're not getting any ol' payroll company. With us, you're getting the market leader in Hawaii payroll services, and the provider 2,500 employers in Hawaii trust to pay their team. Our payroll services are ideal for anyone who wants to scale back their administrative responsibilities and focus on other critical priorities. Whether you're a mom-and-pop that needs a simple and dependable system, or a larger organization that needs to pay employees in Honolulu, Kahalui, or another state, we got you covered! 

$1.6 billion

Payroll processed annually

As the market leader for payroll services in Hawaii, we help 2,500 employers process over $1.6 billion in payroll each year for +43,000 employees.

80 hours

Hours saved per month

A recent survey showed that 100% of ProService clients said partnering with us saved them time, with most saving over > 80 hours per month.


Industries proudly served

You get the only payroll partner with nearly 30 years serving 375+ industries in Hawaii. Gain peace of mind knowing you'll always have experts on your side.

Payroll Services Include:
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Direct deposit & mailed checks
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Payroll tax admin
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Tools to track & enter time data
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Deduction & Garnishment Administration
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Standard & custom reports
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Payroll record keeping compliance

Pay Employees Easily Without the Work

Free up your time by letting us process your payroll. With ProService, you can reduce your payroll process to three simple steps. Step 1: Submit your team's timesheets. Step 2: Review the detailed payroll preview we prepare for you. Step 3: Approve it, and your team's pay is on the way! Easy, right? And if you use our online time-tracking tools, your team's hours automatically get sent to us. With a built-in audit process, our payroll specialists are your extra eyes to ensure you're paying employees accurately, on time, and according to the laws.

We can help you:
    • Pay full-time and part-time W-2 employees
    • Make payments in Hawaii and all 50 states
    • Track holiday and sick pay
    • Setup weekly, bi-weekly, or semi-monthly pay cycles
    • Handle wages, bonuses, commissions, tips, and more
    • Get gain visibility with detailed payroll reports 
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payroll hawaii services

Stay Compliant with Payroll & Tax Laws

Sit back and relax while our experts handle the nitty-gritty details of your payroll and tax administration. You submit your team’s timesheet data, and we’ll pick up the rest – everything from calculating and withholding the correct taxes from your employee's wages to filing them with the appropriate government agencies on your behalf. While other payroll services in Hawaii may charge extra for this, it's all included with us. Plus, when changes in local or federal laws affect your business, like minimum wage increases, we're always one step ahead to ensure you're prepared and ready.

We can help you:

    • Manage withholding, deductions & garnishments
    • File and pay your payroll taxes (940/941 forms)
    • File your W-2s and W-4s
    • Run certified and union payroll reports for government work
"Making payroll was difficult during the economic downturn. But we had true partners in ProService Hawaii, and they worked with us, which helped keep us afloat. They are always invested in our long-term success."
Gordon Dong, Owner, Club Rehab

A Partnership that's Beyond Payroll Services

When you choose a payroll services provider like ProService Hawaii, you don't just get “payroll services” or some do-it-yourself software. You get a team of local payroll experts at a fraction of the cost of a full-time hire.

With ProService, you get a team that:

    • Knows your business inside and out 
    • Helps you save money on employee benefits and workers' compensation 
    • Ensures you're compliant with all local and federal laws
    • Provides learning and development for your team
    • Support your hiring and growth efforts
Hawaii payroll services
Hawaii Payroll Service FAQ

Questions? We've got answers

When you outsource payroll, you can focus on what's important — running your business. At ProService, we help our clients save ~14 hours each week by taking payroll and HR tasks off their plates, according to a 2021 client survey. 

By choosing to outsource payroll and HR, you'll remove the stress and liabilities of calculating the right amount of pay, depositing it correctly, or withholding the right amount of payroll taxes. When you outsource your payroll, you'll get access to trained experts who will take care of these things for you. They'll ensure that your employees receive their paychecks on time and even file your taxes for you, so you can rest easy knowing that everyone is paid fairly and responsibly.

ProService Hawaii works with Hawaii businesses of all shapes, sizes, and complexities. Whether you have one employee or several hundred, we can help you more easily pay your team. If you have mainland employees, we're the only local payroll and HR company that can help you pay them too! And if you need certified payroll reports for government work, we've got a simple and easy process for that as well. 

  • Payroll taxes (940/941 Forms) – We file your state and federal payroll taxes, including unemployment taxes (FUTA/SUTA) and your portion of Social Security and Medicare taxes (FICA). We also withhold and remit your employee's income taxes, plus their portion of FICA taxes.
  • W-2 Forms – We issue and file W-2 forms on your behalf. We also send W-2s to your employees annually ahead of tax season. 
  • Tip credits – We adjust your employee's wages to comply with the Fair Labor Standards Act minimum wage requirement.
  • New hire reporting – We report your new hires to the Hawaii Child Support Enforcement Agency within 20 days of their hire or rehire date to help you stay compliant.

ProService has many reports that can help you gain better visibility into your business and how you pay your people. We offer both standards and custom reporting. Here are just a few popular reports we offer:

    • General ledger reporting 
    • Job costing reporting 
    • Certified payroll reporting 
  • Digital paystubs – Employees can easily access their paystubs through our payroll platform. 
  • Digital W-2 forms – Employees can also access their digital W-2 forms through ProService's payroll platform, which they can quickly import into tax software like TurboTax. 
  • PTO, vacation, and sick leave – Employees can manage time-off requests online through our payroll platform. When their manager approves leave, they will automatically receive an email.

Whether you have additional questions or want to learn about our other services, our business advisors look forward to starting a conversation with you and learning more about your business and your unique needs. You can book a free payroll and HR consultation online, or contact us today at (808) 564-5550. We look forward to speaking with you!   


Learn how Proservice can help you get time back

Talk with us!

At ProService Hawaii, providing comprehensive payroll services is at the center of what we do. Tell us a little about your business and one of our business advisors will reach out to start a conversation about how we can help. Ready to talk now? Contact us today at (808) 564-5550.